Operation Theatre Schedule & Surgeon Allotment Tracker Excel Dashboard (OT Calendar, Case List, Staff & Billing)

OT scheduling becomes challenging when surgery bookings, surgeon allotments, and theatre availability are managed through calls and scattered sheets. This Operation Theatre Schedule & Surgeon Allotment Tracker helps hospitals track OT bookings, surgeon assignments, procedure timelines, staff allocation, and case status in one centralized Excel dashboard—so you keep tracking in one place, reduce clashes, and improve OT utilization.

This is a ready-to-use, professionally designed, and fully customizable Excel dashboard created to simplify operations and improve efficiency. It enables you to maintain a day-wise OT calendar, capture patient and procedure details, assign surgeon/anaesthetist/nursing teams, track start/end time, and record cancellations or postponements. Everything is organized to provide at-a-glance visibility of today’s OT list, upcoming cases, OT-wise utilization, and pending pre-op clearances (optional).

Whether you manage multiple OTs in a hospital, nursing home, or surgical centre, this dashboard supports smoother scheduling and better coordination across departments.

What’s Included:

• OT master list (OT no., specialty, capacity, available timings—customizable)
• Surgeon & department master list (name, specialty, contact—customizable)
• Surgery case booking log (date, patient name/UHID, procedure, priority)
• OT allotment tracker (assigned OT, time slot, estimated duration)
• Team assignment fields (surgeon, anaesthetist, scrub nurse, technician—customizable)
• Case status tracker (scheduled / in-progress / completed / postponed / cancelled)
• Pre-op checklist status fields (optional: consent, labs, anaesthesia fitness)
• Consumables/implant notes field (optional)
• Billing status fields (optional: package, insurance, paid/pending)
• OT utilization dashboard (OT-wise case count, hours used, cancellations trend)

Key Benefits:

• Centralizes OT scheduling and surgeon allotment in one place
• Prevents slot clashes with time-wise OT calendar tracking
• Improves OT utilization with daily and monthly utilization visibility
• Supports smoother coordination across OT, nursing, anaesthesia, and wards
• Tracks cancellations/postponements for better planning
• Saves admin time with ready dashboards and day-wise OT lists
• Improves documentation with structured case and team assignment records
• Ideal for hospitals, surgical centres, and nursing homes

Get your Operation Theatre Schedule & Surgeon Allotment Tracker today and streamline your venue operations while maximizing revenue and customer satisfaction.